What Employee Communications looks like in the networked company
Awareness is rising of the impact on business of networked employees—those workers who are continuously connected to their social circles and can tap into them at will. The discussion seems to be shifting, ever so slowly, to the characteristics of companies that, rather than inhibiting these traits, want to reap the benefits of a networked workforce. Recent posts by Olivier Blanchard and Valeria Maltoni have speculated on the nature of these companies. Olivier calls them P2P companies; Valeria refers to them as connected companies.
They both see the recruiting process changing, for example, to one of inviting people already connected to the company through online and offline social networks to come work for them. The IT department becomes the ET department—Technology Enablement. P2P companies don’t outsource customer service. Collaboration is supported by the use of the best tools available. And, according to Maltoni, “Facilitating conversations inside and outside the connected company means designing business through interactions.”
You’ll recognize more and more of these traits as existing companies evolve into networked companies and startups embrace the P2P model. But succeeding under the P2P model won’t happen just because it seems right. It’ll take work. Companies have to implement systems to support the model.
Employee Communications is a critical function that must adapt in order to accommodate its role in a networked company. Inspired by Valeria and Olivier, I’d like to offer a list of characteristics of the employee communications function in the networked/P2P company.
Ease employee access to social networks. Both Olivier and Valeria have noted that connected companies won’t block access to social networks. Leaving access unfettered is, indeed, a requirement, but companies will need to go a few steps beyond unshackling employees from the restrictions that keep them from connecting. It will be incumbent on the internal communications function to identify communities within social networks where the company’s products, services, operations, and other dimensions are discussed and even summarize the nature of the conversation taking place in this communities. Helping employees identify where the conversation is can help them begin participating in a more meaningful way. After all, it is within some of these communities where employees will establish and build relationships with people who are likely to become candidates for employment. These networks are also where employees will glean insights from customers that could lead to product or service innovation.
Show employees who’s saying what, right now. Employees already participate in the networks and communities aligned with their interests. Some may be interested in engaging elsewhere, such as communities they’ve never heard of where the company or its brands are being discussed. At the least, companies should provide a directory of these communities. Ideally, however, companies will let employees see, in as close to real time as possible, what the members of those communities are saying about the company. You might consider this a curator role for Employee Communications, one that demonstrates the sentiment of real people with real influence who are having real conversations about your organization. I can easily see a dashboard on the intranet portal with the very latest customer sentiments along with a link to more detailed content from these communities.
Communicate research results. Organizations of all stripes spend a ton of money on consumer research. Few share the results of the research with employees company-wide; it’s data that, for one reason or another, is usually made available only to brand team members. With all employees networking with customers, knowledge of the study results can inform the conversation. Internal communications needs to become a channel for sharing the results of market research throughout the organization.
Increase business literacy. Employees need to know the business. It’s a sad fact that most frontline employees couldn’t answer basic questions about the business beyond the work of their own department. It’s equally sad that this is most often true because nobody bothers to teach them about the business and the resources for them to teach themselves aren’t readily available. Employee Communications needs to focus considerable effort on ensuring employees are savvy about the company for which they work.
Build awareness of business initiatives. In addition to general business literacy, employees need to know about specific initiatives. Employees in a hospital that has started marketing its quality ratings should know about the effort. Employees in a manufacturing organization that has taken steps to be more sustainable should be able to talk intelligently about what that means.
Make sure everyone knows the rules of the road. Too often, organizations assume that because a policy has been published, everyone knows what it is. Employee Communications needs to communicate the policies and guidelines that govern employee activity in online communities on an ongoing basis through multiple channels. No employee should ever be surprised to learn they have violated a policy.
Champion and support internal training. Some of the companies that have the most positive employee engagement are ones in which employees can attend classes to learn about how to engage. At Zappos, employees can take classes on Twitter. The Mayo Clinic offers tweetcamps, where doctors and other staff can learn about social media. Ideally, the Internal Communications team will partner with the Training department to develop learning opportunities—face-to-face and online—that will help employees get business-literate and learn about social networking and how their engagement can produce meaningful results for the company.
Enlist company advocates. Best Buy’s Twelpforce is one of the more forward-thinking initiatives for engaging front-line employees with customers. Blueshirts—the employees who work in the retail stores—volunteered to respond to queries sent via Twitter to the Twelpforce account. Companies can take this concept beyond the initiative level, finding those engaged employees—that is, the employees who want to make discretionary efforts on behalf of the company, train them, and get them into vital communities. (This kind of engagement must be disclosed and transparent, of course. I’m not suggesting anything deceptive, just a means of identifying and activating those employees who want to be part of the organization’s organic networking efforts.)
Work with ET to ensure systems support networking. If IT has transformed into Technology Enablement, they are the ideal partner for Employee Communications to identify and launch the tools employees can best use to network with one another. The technology department can also ensure the intranet supports the modules referenced earlier, such as business literacy training, communication of research results, and real-time updates of who’s saying what about the company in key online communities.
All of this has to happen along with much of the traditional work Employee Communications performs, such as letting employees know that benefits enrollment is coming, supporting an internal change process, and informing employees about decisions that will affect them. In a networked company, there’s no question in my mind that the role of Employee Communications becomes bigger and more important.
What other traits should characterize the Employee Communications function in the networked organization?
11/03/09 | 9 Comments | What Employee Communications looks like in the networked company