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Shel Holtz
Communicating at the Intersection of Business and Technology
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Social media councils: the one 2010 prediction I’m rooting for

crystal ballI’m generally sick of the endless flood of posts proclaiming social media trends for 2010. These predictions tend to fall into two categories: blinding flashes of the obvious and SWAGs (scientific wild-ass guesses). Most prediction posts are filled with the former, anticipating the increased shift to mobile access and other no-brainers.

Forrester’s just-released predictions, on the other hand, offer some more thoughtful glimpses into what to expect next year, much of which is focused on the transition from toe-in-the-water engagement in social media to a more mature, business-centric approach.

Among the predictions outlined by Emily Riley and a supporting cast of Forrester analysts (including Groundswell co-author Josh Bernoff), I was most intrigued by the assertion that social media “councils” will attain budget and power.

In 2009, a host of companies created social councils, typically cross-functional teams tasked with sharing ideas and exploring opportunities for social media. However, many of these councils remain informal and without mandate, reliant upon the budgets and abilities of their members. In 2010, these councils will emerge as central groups of Social Computing strategists who are empowered to allocate resources and prioritize initiatives across departments ??? giving them a chance to roll out actionable strategies that include cohesive Social Computing policies.

It was gratifying to read that a number of organizations have adopted these councils, since I’m a strong advocate of social media ownership being assigned to these groups. (I wrote about this back in September.)

I usually refer to these as “steering committees,” but the label is unimportant. I remember advising one client to establish just such a steering committee for its intranet, but I was told “steering committees” was a label that carried too much negative baggage. “How about ‘task force?’” I suggested. Nope, there was a history of bad experiences with task forces. “Council” didn’t work, either. They wound up calling it the intranet “guild.”

Whatever you call them, these groups had a profound impact on the intranets of companies that formed them. As I noted in my September post, cross-functionally managed intranets produced the best results, earned management support, and got the highest levels of funding (according to a Melcrum study).

There’s no reason to believe social media councils wouldn’t produce the same results. When representatives of every department with an interest in social media makes decisions collaboratively and in the best interest of the organization, the results are bound to be better than a group of corporate fiefdoms develop programs in a vacuum.

For any of these councils to work, though, several requirements must be met, some of which are hinted at in Forrester’s prediction:

  • Mandate—Senior leadership must agree that the council is the oversight body for social media in the organization, the group that sets overall strategy and policy. It’s where the buck stops.
  • Charter—The group needs a formal charter, signed off by the C-suite, that makes its powers and responsibilities explicit. This would cover everything from the requirements for hiring outside experts or agencies to decisions about the appropriateness of specific social channels. The council would also ensure channels are used to their best advantage and not exploited in ways that would hold the organization or its brands up to ridicule.
  • Champion—The council needs an executive sponsor. Ideally, this would be the CEO who, as the ultimate arbiter of any business decision, will be able to reinforce the terms of the charter.
  • Membership—The members of the council need to be high-ranking enough for the group’s decision to be taken seriously. Vice presidents are ideal, although director-level membership is more realistic. The work of the council is likely to be dismissed if the members are front-line workers perceived as having enough spare time to participate. Membership must also include all departments likely to engage routinely in social media—including marketing, PR/public affairs, advertising, HR and internal communications—as well as those with an interest in its application, like legal.
  • Consistency—The team must meed regularly. A monthly meeting attended by all members is a bare minimum.
  • Budget—While the budget for specific social media efforts will remain in the departments that will execute them, the council would have its own funds to invest in company-wide efforts.
  • Visibility—The council’s efforts need to be well-communicated, along with the channels for introducing proposals to and getting approval from the council.

Forrester’s other predictions anticipate the ubiquity of social media monitoring, the adoption of meaningful metrics, the profitability or acquisition of Twitter, a refocusing on user privacy by Facebook, and the continued inability to solve the single identity problem as incompatible mobile devices and social applications continue to flood the market. The report suggests what these trends mean and offers some recommendations for marketers, at whom the report is directed.

As for my own blinding-flash-of-the-obvious predictions, I expect we’ll see…

  • Adoption of social media by companies and industries that have resisted, based either on recognition that it’s no longer optional or a desire not to be left behind as competitors begin making more professional use of these channels.
  • Business-to-business organizations that haven’t already figured out that they’re better positioned to engage in social media than many business-to-consumer companies will see the light.
  • Companies that have insisted social media engagement be designed to drive traffic to company websites will begin to recognize the futility of that goal and shift to better, more relevant metrics.
  • A surge of social media influence on television as apps and other social tools become available from your couch.
  • An explosion of location-based social services, coupled with confusion about when it makes sense and how consumers will use it. After all, how many people to you really want knowing where you are at any given moment?
  • A variety of hardware devices offering iPhone-like apps. HP printers are already doing it. Why not microwave ovens?
  • Companies continue to resist providing access to employees. It’ll take more than one more year for the paranoia and misinformation to give way to understanding of the benefits of letting most employees visit Facebook (and other social sites) from work.
  • Augmented reality (AR) applied to more real-world uses.
  • The continued shift of online access from computers to mobile devices.
  • The adoption of social media policies by organizations that don’t already have one (which, by the way, is most of them).
  • The number of intranets incorporating some dimension of social media will reach critical mass.

As I say, there’s no risk in these predictions because the trends are already evident. There are, of course, dozens of other blinding flashes of the obvious that could be incorporated into a 2010 predictions list. Which ones are important to you?

And my big question: Is there a social media council in your organization (regardless of what it’s called) and which of the criteria listed above does it meet?

Comments
  • 1.Shel,

    I think this would be a worthwhile step, but wouldn't it be preferable to have social media just be part and parcel of a company's marketing organization rather than an activity that's outside the normal marketing channels? I guess there is a bridging with customer support and product management that perhaps requires a 'committee' of sorts. And of course I recognize that we're still in a transitional phase of understanding and adoption of social media and social networks by most companies, so maybe this kind of transitional pseudo-organization is required as well.

    Glenn Gruber | December 2009 | Cumberland, RI

  • 2.At my public affairs firm we're working to more tightly integrate digital strategy and tactics with all of our activities. As part of this effort, we plan to launch a Digital Working Group in the new year that will bring together different perspectives and interests within the firm to help shape policy and process going forward.

    I like the notion of more companies having a group like what you describe, although I have some hesitation about making it semi-autonomous with direct policy and budget authority. At the same time, I would be reluctant to limit the scope to simply "social media" as I think the sphere in which that functions is broader and becoming less segregated from overall digital interactions.

    The key, however, is that whatever one does in either the social media space or the digital realm more broadly, it must fit well with the other activities of the organization. To me, that argues for such a group to work closely to provide guidance and serve as ambassadors throughout the organization, but not to set rules and budgets.

    Chip Griffin | December 2009

  • 3.Shel

    I don't think you can compare an intranet "guild" with as social media one.

    It seems to me that the social media guild is simply to likely to be filled with people who don't know anything about social media but think they do because they read the long tail.

    I would instead hope that companies would cut out a pie in the budget and hire companies who know how to work with this. Companies like your own.

    Thomas Petersen | December 2009 | Copenhagen

  • 4.Thanks for your comments!

    @Thomas, so it would be okay for an intranet group to be filled with people who don't know anything about intranets? But you're right -- I should have noted the requirement under "membership" that these individuals either have a solid understanding of social media or go through a required get-up-to-speed program. One role of the group, though, is selection of the best outside resources (not to mention determining WHEN using outside resources is appropriate).

    @Glenn, the problem having the function housed in any one department is that their focus is on that department's goals; they're not looking at the companywide big picture. With a steering committee/task force/working group/guild/whatever, members leave their departmental objectives at the door.

    @Chip, which department in the organization SHOULD set overall policies for the entire organization? HR? Legal? The autonomous group -- with representation from all key groups -- is the only way to bring a companywide perspective. As far as intranets go, they proved incredibly effective (according to the Melcrum study).

    Shel Holtz | December 2009

  • 5.Shell

    No of course not :) But don't you agree that intranets are not as abstract an idea anymore as social media is?

    I just don't believe that many companies have the ability to actually establish a social media group without succumbing to the just as obvious:

    "We should be on twitter", "We should have a fanpage on FaceBook", "We should make a blog"

    And I frankly if they are not able to think deeper about it then I don't think it's an investment worthwhile for the customer regardless how good an idea it would be.

    Thomas Petersen | December 2009 | Copenhagen

  • 6.Shel- we're probably differing here more on semantics than on real substance, but that rarely stops me. After all, I grew up in politics :)

    I think each group needs to set the appropriate policies for which they are responsible with the advice and counsel of the group. In other words, HR still needs to set employee policies, legal needs to provide its guidelines/rules, marketing needs to ultimately decide where/how to deploy resources in the digital space, communications must carry out its own outreach, etc.

    I believe in working toward a day when digital/social media doesn't stand out on its own but is instead an integrated part of the operating culture. Handing actual power to a committee ultimately would hinder that integration, in my view.

    Chip Griffin | December 2009

  • 7.@chip Depends on the committee, I suppose. That certainly wasn't how it shook out with intranets, and I still don't see why this should be different. With intranets, several departments were vying for ownership when it was a companywide asset. Coordination never hurt anybody.

    @Thomas If "we should have a fanpage on Facebook" is what a social media steering committee comes up with, the wrong people are serving on it!

    Shel Holtz | December 2009

  • 8.Shel- my POV is not nearly as strong when it comes to intranets. In that case, I am much more inclined to give power to a committee.

    Chip Griffin | December 2009

  • 9.@chip, remember, I'm not talking about total power -- in fact, I'm suggesting that the parameters of a steering committee's authority needs to be spelled out in its charter so that departments and business units are able to do what they need to on their own.

    But consider companies that are spending money on compatible systems because one hand doesn't know what the other is doing. Or companies where IT makes spending decisions based on existing relationships rather than the best product. Or departments jumping into social media without a clue about what they're doing. There's a reason, I think, that there are so many "who should own social media" discussions, and I believe a group with the entire organization's interests at heart is a better solution than any single department (until that day when it's second nature to the entire organization).

    Shel Holtz | December 2009

  • 10.Shel: great posting and timely since we just stood up one of these (charter and all) in our company this past year.

    Some key points: members don't have to have full knowledge but DO have to be in a key staekholder role. We're educating each other as we move forward. Also, to Thomas's point, it shouldn't be about "we need an account on Twitter" but rather our normal tool-agnostic strategic approach where we flesh out the true objective and business purpose and THEN discuss potential technology solutions.

    It has representation from staff and business operational areas and has been a bi-weekly gathering of about half the group each time (manager or director level), but we've successfully slogged through guidelines, cover sheet language for our multiple policies, moderator guidelines and a collaborative intake process.

    Not an easy process, but I highly recommend it. If we're pushing collaborative solutions, shouldn't we also be using them?

    Betsy | December 2009 | Texas

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