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Shel Holtz
Communicating at the Intersection of Business and Technology
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Let’s whine like it’s 1999

imageThere has been a flurry of activity in the PR corners of a variety of social channels today. These messages have been filled with angst and vile and anger. There has been finger-pointing, name-calling and threats.

What could motivate such an outpouring of emotion? A particularly egregious case of astroturfing? The revelation that a PR agency is behind a front organization for an unethical organization seeking to do evil? An outrageous use of a social channel by a particularly arrogant PR practitioner?

It was none of these things. It was—and I can’t believe I’m writing these words—a reply-all fiasco on an email listserv.

The original email that kicked the whole thing off was no different than the couple dozen pitches I get every day. I was on a list—evidently, a good-sized one—of people with some connection to social media to which a solicitation was blasted. As soon as I saw it, I deleted it. Normally, I wouldn’t name the individual who made the initial mistake, but her name is all over the Internet right now, as evidenced by this very small fragment of tweets on the topic:

Shel Holtz

The pitch was to review an ebook. The event that led to the downward spiral in this instance was one recipient—an innocent soul named Donna—who responded positively. Incidentally, Donna was smacked down for being too ignorant to know not to respond to a pitch. That, in itself, was way out of line. I don’t like mass pitches any more than anyone else, but if a pitch happens to look like something I, my readers or my clients would be interested in, I reply. There’s nothing wrong with responding to something that genuinely interests you.

So Donna replied. Unfortunately, she appears to have replied to all. There were only two addresses to whom she could have replied. First, there was the PR agent who sent the original mail. Second, there was a single email address that, as it turns out, was a list address. By including the list address, she unwittingly sent her request to everybody who received the first pitch. But without careful examination of that address, Donna could not have known that.

Among those receiving Donna’s request for a copy of the ebook was an anxious author whose new book, “Twitterville,” is due out September 3. (In fact, I’m attending a launch party for the book this weekend.) So, when my friend Shel Israel saw an email in his inbox that said, “Can you send a review copy?” Shel enthusiastically responded and copied the reply to the publicity people promoting his book.

And he evidently also used the “reply all.” There was still was no reason for anybody to suspect these messages were going to a large list of people. Those individual names weren’t showing up in the CC line; it was still just the email address of the list, the original sender (Beth) and the person to whom shel was replying (Donna).

Shortly after that, the torrent began. As soon as I saw what was happening, I took 20 seconds (and not a second more) to create a filter in my email client that redirected all messages containing the same subject line to the trash. If I hadn’t started to see blog posts and tweets on the subject, I never would have noticed another single one of these messages.

Evidently, there are a lot of otherwise smart people in the PR world who don’t know how to deal with a problem that that has cropped up every few months for the last quarter of a century.

But now the fun was beginning. People began invoking “reply all” in order to—you can feel it coming, can’t you?—demand that people stop replying “all.” Each one of these added the individual email address of the message being responded to. And so on. And so on. Each response led to a CC: line crammed with more and more individual email addresses. Each response reflected increasingly hot tempers.

We had unfounded accusations, such as the individual who blamed the whole thing on Shel Israel’s publicist, wrongly believing that it was a promotion for “Twitterville” and not a completely unrelated ebook. Someone from AdAge threatened to name everyone who sent a “reply all” demanding that people stop using “reply all.” (He later reconsidered.) There were those who let everyone else know just how unable they were to control their emotions, like the individual whose message (to “all”) read, “Take me off this fucking list which I never asked to be on and can’t unsubscribe from.”

(To be fair, many of the requests were quite civil—but they still found their way to everyone on the list because they were sent using “reply all.”)

Actually, you could unsubscribe from the list. There was a link at the bottom of the original email, and each subsequent message, that connected to a page where you could unsubscribe. But this led to the next round of emails, as each unsbuscribe notification wound up getting circulated to everyone on the list.

Once again, 20 seconds to create an email filter and I didn’t see any more of these, either. For some people, though, it was easier (and evidently more gratifying) to write, “wtf is going on here? why am I now receiving email support tickets!? unsubscribe me from anything and everything you people are involved with and leave me alone!”

There’s personal branding for you.

The only reason I know how people have been responding is that I have visited my email trash and retrieved all these messages in the wake of the kerfuffle they have produced.

Ten years ago, such a vitriolic response was to be expected. But today? Among a group of people who were on a list in the first place because of their supposed online savvy? And they’re still replying “all” when demanding to be removed from a list??

I sincerely hope these aren’t the same people lamenting how slowly others are embracing social media. If we don’t have the basics down yet, what hope is there for real progress?

08/19/09 | 8 Comments | Let’s whine like it’s 1999

Comments
  • 1.Hey, Shel, thanks for outlining the chain of events. I saw a bunch of tweets about this today, none of which actually conveyed the full story.

    I think the last sentence of your post is the most relevant (in fact, I wrote about something similar a couple months ago): If supposedly tech-savvy people are still having difficulties figuring out basic email functionality, we can't really blame people for not picking up on the intricacies of social media, now can we? From what I understand, the email was sent to the "who's who" of social media; yet, these smart people couldn't filter (like you!) or unsubscribe. Yes, this was quite the PR blunder; however, it's also a good reminder that social media won't be learned overnight if we're still learning email etiquette!

    Heather (@prtini)

    Heather Whaling | August 2009

  • 2.Shel,

    Thanks for the common sense. I am sometimes overwhelmed by how seriously some people take themselves online. It was a (silly) mistake. It happens.

    And let's be honest, I imagine many are not without sin...

    Tom

    Tom Murphy | August 2009 | Redmond, WA

  • 3.This is (I'm sorry!) hilarious! It inevitably happens on ANY and ALL listservs!

    The people who reply-all to tell people not to reply-all are ... (self-censoring).

    Mihaela (Dr. V) | August 2009 | West Lafayette, IN

  • 4.I think the incident is symptomatic of how everyone is just about fed up with piles of useless, untargeted PR in their email IN box; this out-of-control mess made a few people, er, digitally snap.

    We don't ask to get on these distro lists, and so many of the emails do NOT give us an easy way to unsubscribe (plus it's super-annoying that the burden of unloading annoyances falls on me, who didn't ask to be annoyed in the first place.)

    You have convinced me, though, to go dig a little harder into the inner secrets of my email's filtering options. :) Thanks.

    Sheila Scarborough | August 2009 | Round Rock, Texas

  • 5.I was actually the victim of a similar situation at a Fortune 500 company a few years back. Someone was sending around the "stay away from the malls because of an impending gang attack" email, and it made its rounds through the company before hitting my inbox.
    I sent a Reply-All (actually copied several email addresses from within the body...forwarded and re-forwarded) and paid no attention to the recipients. I verbally spanked the original sender, as well as all guilty forwarders, and told them to stop wasting company resources.
    Little did I know one recipient was the secretary of the CEO. In a matter of minutes my email found it's way to my supervisor, and I ended up getting spanked myself!

    Rayanna Molina | August 2009 | Tennessee

  • 6.We forget there are people behind the technology, It is easier to assume peoples' intentions, to look for a 140 char. explanation, but this is a nice reminder that there are an ordinary "user errors" every day. We are, human, right?

    Liza Sperling | August 2009 | San Francisco, CA

  • 7.Shel, Thanks for the reality check here. While Clay Shirky has observed that the "Reply to All" button was, in some limited sense, the first social software tool, it appears that in 2009 it can still be an *anti*-social one, as well. As with many things in life, a little common sense, common courtesy and cool-headedness go a long way.

    Mike Russell - @planetrussell | August 2009 | USA

  • 8.I did unsubscribe from Beth's list when I realized what was going on, and tweeted "enough already!" People get carried away when this stuff happens.

    I made a big mistake a week or so ago and sent the wrong newsletter to my business list. I apologized immediately - in Twitter, email and on my blog. When you own up to a mistake immediately, people cut you a break.

    Beth compounded her mistake by not responding quickly. One thing I'd bet on - she won't do that again :>)

    B.L. Ochman | August 2009 | New York City

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